Key Responsibilities & Accountabilities
- Financial Statements Reporting
- Coordinate with internal and external counterparts for financial statements reporting requirements.
- Internal & External Fund administrators.
- Property Managers.
- Custodians.
- Fund Managers.
- Auditors.
- Any other task assigned by the direct manager or the department head.
Reporting
Ensure regular and ad. Hoc reports are prepared and submitted by determined deadlines. Including but not limited to:
- Funds Fact Sheets.
- Funds Zakat \ VAT returns review and monitoring.
- Funds Zakat \ VAT Audits review and monitoring.
- Assist alongside the investment team in the preparation the Cashflow reports for each fund monthly, for the management of fund forecasting, tracking of obligations, planning for distributions & troubleshooting of issues versus the business plan in an efficient and effective manner.
- Monitor regular fund valuation requirements.
- Manage fund administration and operation monthly requirements for NAV updating.
- Maintain a monthly mirror NAV pack monthly to be cross matched with operations / fund administration records, in addition of using it for monthly cashflow purposes.
- Maintain invoices log for each fund.
- Maintain distribution log for each fund.
- Fund Board administration including minutes, onboarding, charters and general communication.
- Funds T&C’s update and monitoring internal and external approval.
- Funds Semi Annual & Annual Reports drafting and dissemination to investors through proper channels.
- A&R and Real Estate Investment Department Policy & Procedure.
- Real Estate Investment Department Budget & monitoring of budget VS actual alongside head of department.
- Real Estate Investment Department Internal & External agreements review.
- Regular monitoring of authority matrix based on department need alongside head of department.
- Maintain a list with all the contact details of service providers to facilitate investment team requirement including but not limited to valuers, custodians, developer, auditor and tax consultant etc.
- Initiate insurance, manager renewal and maintain log for timely renewal.
- Creation of new SPVs & SPEs.
- Manage power of attorneys and notarization based on investment team requirement.
- Assis in the formation of opportunities shelf-funds.
- Monitoring fund expiries and extensions as per T&Cs.
- Internal requirements including risk, sharia, legal, compliance and IT requests and audits.
- Provides comprehensive support, analytics, and reporting services to optimize performance and efficiency cross-functionally & across Real Estate Investment Department
- Coordinate with the respected Fund Managers in Preparing funds announcements, dividend distributions, fact sheets, financial statements, fund's semi-annual and annual reports, investor reports and any other report requested by
- Ensuring the effective coordination and management of fund board meetings. This includes preparing, reviewing, and distributing the meetings material and all necessary documentation to the relevant counterparts.
- Interact with all stakeholders & counterparts to understand the reporting requirements and provide customized reporting solutions.
- Any other ad. Hoc report assigned by the direct manager or the department head.
Funds Banking Activities
Fund Payments, including but not limited to:
- Coordinate with all banks, Custodians, Fund Admins, Property Managers and ABIC Operations for funds related activities.
- Payment orders initiation and processing.
- Bank accounts opening & closing.
- Bank accounts KYC update.
- Loan Agreements review.
- Loan Interests payment processing monitoring.
- Loan Rollover processing monitoring.
- Any other task assigned by the direct manager or the department head.
Real Estate Department Projects
- Act as the central point of contact to facilitates communication and coordination among all different stakeholders & counterparts, Internally and Externally to ensure the department projects are well managed.
- Managing the department shared folder including creation of new active funds & other department related files as stored in the right location.
- Maintaining and managing the department documents, ensuring compliance with regulatory and organizational standards.
- Implement data governance practices to maintain data integrity.
- Any other task assigned by the direct manager or the department head.
